Finance, Resource Mobilization and General Purposes Committee
  1. Chairperson   -  to be nominated by Council;
  2. Five (5) CouncilMembers;
  3. Principal Secretary, Ministry for the time being responsible for University Education;
  4. Principal Secretary, Ministry of Finance; and
  5. Vice-Chancellor -  Secretary.

This Committee shall:

  1. Explore ways of raising funds for the University, both internally and externally;
    1. Liaise with external sources, that is:
      1. Development Partners/linkages;
      2. Local entrepreneurs/resources;
      3. Staff/students and parents;
      4. Alumni;
      5. Endowment fund; and
      6. Commercial loans provides.
    2. Liaise with internal sources i.e.
      1. Expansion of School based programme;
      2. Consultancies;
      3. Commercialization of Research and Development; and
      4. Starting and expanding  income generating activities of the University.
    3. Act on behalf of JaramogiOgingaOdinga University of Science and Technology Council on all issues concerning Resource Mobilization and Income Generation Activities.
    4. Compile and maintain a data bank of all Resource Mobilization and Income Generation Activities in the University and periodically report to the Council on their contribution to finance University’s business.
    5. Decide on those Income Generation Activities which could be commercialized or outsourced by College  Management.
    6. Ensure that College facilities and assets used for Resource mobilization and Income Generation are properly maintained ; and
  2. Provide linkages and synergy amongst all Income Generating Activities;
  3. Develop appropriate and conducive policies to guide and promote Resource Mobilization and Income Generation activities in the University;
  4. Develop policies on utilization of Resources for the development of the core business of the University;
  5. Recommend to Council the provision of initial capital for potential Income generating activities;
  6. Monitor  and evaluate Resource Mobilization and Income Generation Activities in the University;
  7. Undertake any other business related to Resource Mobilization and Income Generation Activities as assigned by Council from time to time;
  8.  Act on behalf of Council except so far as the Council may wish to limit the powers of Finance, Resource Mobilization and General Purposes Committee in any respect;
  9. Pay due regard to the necessity to refer matters of major importance to the Council for final approval; and
  10. Not have the power to approve the Annual Estimates and Expenditure.
Audit, Governance and Risk Management Committee
  1. Vice Chairperson of Council   -   Chairperson;
  2. Two (2)  Council Members     -   to be nominated by Council;
  3. Principal Secretary, Ministry for the time being responsible for University Education;
  4. Principal Secretary, Ministry of Finance; and
  5. Chief Internal Auditor    -  Secretary.

The mandate of the Audit, Governance and Risk Management Committee shall include: 

  1. Safeguarding of assets;
  2. Enhancing operation of adequate systems and Control processes;
  3. Oversee the preparation of accurate financial reporting of results, operations and statements in compliance with Legal and Statutory requirements and standards;
  4. Reviewing audit issues raised by both internal and external audits;
  5. Reviewing Risk management strategies;
  6. Enhancing Institutional Governance;
  7. Monitoring of the performance contract and adherence to Quality Assurance Standards; and
  8. Reviewing unsettled and outstanding Public Investment Committee’s (PIC) recommendations
Planning, Building & Development, Farm & Estates Committee
  1. Chairperson     -   to be nominated by Council;
  2. Two (2) Council Members     -     to be nominated by Council;
  3. Principal Secretary, Ministry for the time being responsible for University Education;
  4. Principal Secretary, Ministry of Finance; and
  5. Vice-Chancellor    -    Secretary.
  1. To be in charge of overall University Planning (short, medium, and long term) including University Master Plan and Strategic Plan;
  2. To take charge of all arrangements for development of new buildings once the finance have been made available;
  3. To receive and consider the report on the performance of various contractors for the proceeding tender or contract period;
  4. To be responsible for authorizing expenditure for all maintenance work with the provision that the Committee will have the authority to delegate the minor maintenance work to the University Management; and
  5. To act on behalf of the Council or the Finance,  Resource Mobilization  and General Purposes Committee in receiving management policies of the Farm and advice the Council or the Finance,  Resource Mobilization  and General Purposes Committee on matters related to the efficient running of the Farm;
  6. To be responsible for authorizing expenditure for the Farm;
  7. To receive progress reports on the Farm’s management and activities;
  8. To review the Farm policies regarding procurement of goods, machineries and services and to approve procedures related thereto;
  9. To review Terms and Conditions of service for the farm employees from time to time and recommend to the Finance, Resource Mobilization and General Purposes Committee;
  10. To report progress to Council or the Finance,  Resource Mobilization  and General Purposes Committee;
  11. To recommend and to effect as appropriate any modifications in physical facilities as may be necessary; and
  12. To recommend to Council acquisition of new fixed assets including land and to advise the Council on utilization of such assets and land. 
Research, Training, Statutes, Sealing and Honorary Degree Committee
  1. Chairperson   -   to be nominated by Council;
  2. Two (2) Council Members   -   to be nominated by Council;
  3. Principal Secretary, Ministry for the time being responsible for University Education;
  4. Principal Secretary, Ministry of Finance; and
  5. Vice-Chancellor    -  Secretary.
  1. To examine the format and the contents of the University Statutes and make appropriate recommendations to Council for approval as provided for in the Charter;
  2. To authorize on behalf of Council the application of the University Seal on documents;
  3. To receive and consider proposals and nominations for the award on honorary degrees; and
  4. To recommend to Council award of honorary degrees;

To deal with all matters related to Research. In particular:-

  1. To provide policy guidelines on University research activities;
  2. To fund raise and co-ordinate all fund-raising activities for research in the University;
  3. To have in place a comprehensive research structure for resource mobilization and funding process;
  4. To set priorities and targets for research activities in the University;
  5. To submit annual progress and financial reports to Council on all research / innovation activities in he University;
  6. To advise on Consultancies, technology transfer and intellectual property rights;
  7.  To receive and consider on behalf of Council all Senate reports touching on research programmes;
  8. To be the custodian of JaramogiOgingaOdinga University of Science and Technology Research Policy and Intellectual Property Policy on behalf of Council and recommend its review from time to time;
  9. To provide policy guidelines and directives with regard to ethics and safe practices in Research; and
  10. To deal with any other research matter that Council may refer to it.

To deal with all matters related to Training. In particular:-

  1. To provide  policy guidelines on University training;
  2. To receive and consider on behalf of Council all Senate reports on staff training needs of the University;
  3. To advise Council on all matters relating to the Training Policy ;
  4. To be the custodian of University Training Policy on behalf of Council and to recommend its review from time to time;
  5. To make recommendations for the sourcing, administration and distribution of scholarships;
  6. To oversee a reward scheme for excellence in teaching, research and extension;
  7. To receive regular reports from, and provide advice to, the Vice-Chancellor on the development of policy and procedures relating to research and academics; and
  8. To consider and report on any matters referred to it by the Council, University Senate, or the Vice-Chancellor.
Appointments, Promotions, Terms and Conditions Of Services Committee

Senior Management Staff : Vice-Chancellor, Deputy Vice-Chancellors, Principals and Deputy Principals
Membership:

  1. Chairman of Council    -   Chairperson;
  2. Five (5)Council Members;
  3. Principal Secretary, Ministry for the time being responsible for University Education;
  4. Principal Secretary, Ministry of Finance; and
  5. Vice-Chancellor     (unless a candidate)   -    Secretary.

(ii) Emeritus Professor
Membership:

  1. Chairman of Council   -   Chairperson;
  2. Two (2) Council Members    -   to be nominated by Council;
  3. Principal Secretary, Ministry for the time being responsible for University Education;
  4. Vice-Chancellor;
  5. Deputy Vice-Chancellor (AA);
  6. Deputy Vice-Chancellor (PAF) ;
  7. Deputy Vice-Chancellor (RIO);
  8. Two (2) Senate representatives  nominated by the Vice-Chancellor;
  9. Dean of School/Faculty/Institute  concerned;
  10. Head of Department concerned;and
  11. One (1) Professor  whose area of specialization is related to that of the nominee appointed by the Vice-Chancellor;

In attendance:
Registrar (PA).

(iii) Professors, Librarian, Finance Officer, Registrars, Staff in Grade 15
Membership:

  1. Chairman of Council   -  Chairperson;
  2. Two (2) Council Members   -   to be nominated by Council;
  3. Principal Secretary, Ministry for the time being responsible for University Education;
  4. Vice-Chancellor;
  5. Deputy Vice-Chancellor (AA);
  6. Deputy Vice-Chancellor (PAF);
  7. Deputy Vice-Chancellor (RIO);
  8. Two (2)  Senate representatives nominated by the Vice-Chancellor;
  9. Dean of School/Faculty/Institute/Centre concerned; and
  10. Head of Department concerned.

(iv) Associate Professors, Senior Lecturers, Lecturers and Assistant Lecturers and Tutorial Fellows; and Equivalent Administrative, Middle Level and Junior Staff in Grade 14 and below
Membership:

  1. Vice-Chancellor  -  Chairperson;
  2. Deputy Vice-Chancellor (AA);
  3. Deputy Vice-Chancellor (PAF);
  4. Deputy Vice-Chancellor (RIO);
  5. Two (2) Senate representatives;
  6. Dean of School/Faculty/ Institute/Centre concerned;
  7. Head of Department Concerned;
  8. Registrar (AA);
  9. Registrar (PA);
  10. Registrar (RIO); and
  11. Finance Officer.
  1. To consider qualified candidates for filling vacant posts in the University in accordance with the job description for the post to be filled;
  2. To interview, whenever possible in person, candidates who are considered to have met the job requirements in accordance with the job description for the post to be filled;
  3. To consider candidates in absentia in case any candidate is unable to appear before the committee in person for reasons the Committee considers acceptable;
  4. To recommend to Council the appointment of suitable candidate(s) after considering all the requirements for the post or in case of there being no suitable candidates to recommend re-advertisement of the position;
  5. To recommend to Council improvements in the job grading classifications as the Committee may consider appropriate;
  6. To review and make recommendations to Council on Terms and Conditions of Service as and when necessary or when directed to do so by Council from time to time;
  7. To examine and make recommendations to Council on Salaries, Terms and Conditions of Service for all University Employees; and
  8. To advise the Council on matters related to the Pension Scheme.

 

Staff Disciplinary Committee

Membership is as provided below except where an officer is conflicted:

Grade Sixteen (16) and above

  1. Chairman of Council    -   Chairperson;
  2. Three (3) Council Members  -   nominated by the Chairperson of Council;
  3. Principal Secretary, Ministry for the time being responsible for University Education;
  4. Principal Secretary, Ministry of Finance; and
  5. Vice-Chancellor   -   Secretary.

Grade: Thirteen (13) to Fifteen (15)

  1. Chairperson   -    to be nominated by Council;
  2. Two (2) Council Members   -    nominated byCouncil;
  3. Vice-Chancellor;
  4. Deputy Vice-Chancellor (AA);
  5. Deputy Vice-Chancellor (PAF);
  6. Deputy Vice-Chancellor (RIO);
  7. One (1) Senate Representative;
  8. One (1) Non-Senate Representative;
  9. Head of Department;
  10. Registrar (PA);
  11. Registrar (RIO);
  12. Registrar (AA); and
  13. Chief Legal Officer.

Grade: Twelve (12) and below:

  1. Chairperson   -   to be appointed by the Vice-Chancellor;
  2. Deputy Vice-Chancellor (PAF);
  3. Deputy Vice-Chancellor (AA);
  4. Deputy Vice-Chancellor (RIO);
  5. Dean School concerned or Registrar from the division concerned;
  6. Head of Department concerned;
  7. One (1) Senate Representative;
  8. One (1) Non-Senate Representative;
  9. Registrar (PA);
  10. Registrar (RIO);
  11. Registrar (AA); and
  12. Chief Legal Officer.

Grade Sixteen (16) and above

To consider and advise Council of action to be taken in regard to disciplinary matters for staff on Senior Management  Terms of Service.

Grade: Thirteen (13) to Fifteen (15)

To consider and advise Council of action to be taken in regard to disciplinary matters for staff on Senior Academic and Senior non-Academic Terms of Service.

Grade: Twelve (12) and below:

  1. To consider and advise Senate of action to be taken in regard to disciplinary matters for staff on Academic and non-Academic Terms of Service;
  2. To deal with any matters referred to it by the Vice-Chancellor and the Senate or other committee and make recommendations to the Senate; and
  3. To deal with any other disciplinary cases of staff and make recommendations to the Senate.
Grievances Handling and Appeals Committee
Members to be nominated by Council, not exceeding Seven (7) in number.
This committee will oversee:

  1. Staff, students and other stakeholders grievances; and
  2. Staff and students appeal against disciplinary action.

 

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Jaramogi Oginga Odinga University of Science and Technology (JOOUST)

Bondo (Main) Campus
P.O. Box 210 - 40601 Bondo – Kenya.

Telephones
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Fax: 057 2523851

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